How to Choose the Best Training Management Software: A Complete Guide

Pete Ford
Oct 20, 2023
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How to Choose the Best Training Management Software: A Complete Guide

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Training management software (TMS) is a critical tool for any organization that wants to provide effective employee training. A good TMS can help you streamline your training processes, automate tasks, and track employee progress. But with so many different TMS options on the market, it can be difficult to know which one is right for your organization.

Here is a comprehensive guide on how to choose the best training management software for your needs:

What Is a Training Management Software (TMS)?

Training management software (TMS) is a software system that helps organizations manage teir training and development programs. It can create and deliver training content, track employee progress, and generate reports. TMS systems can be either cloud-based or on-premise.

TMS systems can be used to deliver a variety of training types, including online courses, instructor-led training, and blended learning. They can be used to train employees on a variety of topics, such as new skills, compliance, and safety.

TMS systems can be a valuable tool for organizations of all sizes. They can help organizations to streamline their training processes, improve learner engagement, and better track and report on the effectiveness of their training programs.

How Can a Training Management Software Help You?

Training management software (TMS) can help you in a number of ways, including:

How Can A Training Management Software Help You
  • Streamlining Your Training Processes: A TMS can enable you to automate many of the tasks involved in training, such as enrolling employees in courses, tracking progress, and generating reports. This can free up your time to focus on other important tasks.
  • Improving Learner Engagement: A TMS can help you create and deliver engaging training content. Many TMS solutions offer features such as interactive exercises, videos, and quizzes. This can keep learners engaged and motivated to learn.
  • Better Tracking and Reporting: A TMS can help you track employee progress and generate reports. This information can identify areas where employees need additional training and assess the overall effectiveness of your training programs.
  • Reducing Costs: A TMS can help you reduce the costs associated with training by automating tasks, streamlining processes, and reducing the need for external training providers.
  • Improving Compliance: A TMS can help ensure employees are trained on all required compliance topics. It helps you to get rid of fines and penalties.
  • Increasing Employee Satisfaction: A TMS can help improve employee satisfaction by providing them with the training they need to succeed in their jobs.

How To Choose The Best Training Management Software/System?

Choosing the right TMS for your organization requires thorough research and a clear understanding of your training needs. When choosing a TMS, it is important to consider the specific needs of your organization. Here are some factors to keep in mind:

  • Size of Your Organization: How many employees do you need to train?
  • Types of Training You Need to Deliver: Will you be delivering online courses, 
  • instructor-led training, or a combination of both?
  • Budget: How much money do you have to spend on a TMS?
  • Features: What TMS features are important to your organization?
  • Ease of Use: How easy is the software to use for both administrators and learners?
  • Scalability: Can the software scale to meet the needs of your organization as it grows?
  • Security: Is the software secure and does it protect your data from unauthorized access?
  • Support: Does the software vendor offer good customer support?

What To Look For In A Platform?

What To Look For In A Platform

The right Training Management Software (TMS) can streamline your organization's training processes, making them more effective and efficient. However, with many options available, finding the perfect fit for your needs can take time and effort. Here's some deeper insights into the essential features to look for in a TMS platform:

TMS platform

1. Top-Tier Content

A good TMS platform should offer a variety of high-quality training content. This content should be engaging, informative, and relevant to the needs of your employees. The platform should also offer a variety of content formats, such as videos, articles, quizzes, and simulations.

2. Course Creation and Delivery Tools

The TMS platform should allow you to create and deliver your training courses easily. It should also offer a variety of features to customize your courses and make them more engaging for learners. For example, the platform should allow you to add videos, images, and quizzes to your courses.

3. Cross-Device Functionality

The TMS platform should be accessible from any device, including desktop computers, laptops, tablets, and smartphones. This will allow your employees to take training courses from anywhere, anytime.

4. Employee Tracking and Reporting Tools

The TMS platform should allow you to track employee progress and generate reports. This information can identify areas where employees need additional training and assess the overall effectiveness of your training programs.

5. Integration With Other Systems

The TMS platform should integrate with other systems, such as your HR or LMS. This will allow you to streamline training processes and reduce manual data entry.

6. Multiple Language Options

If you have employees who speak different languages, choosing a TMS platform that offers multiple language options is important. This will ensure that all your employees have access to the training content they need.

7. Flexible Pricing Models

TMS platforms typically offer a variety of pricing models, such as monthly subscriptions, annual subscriptions, and pay-per-use models. Choose a pricing model that fits your budget and your organization's needs.

The Best Thing You Can Do: Take a Trial

Most TMS providers offer a trial period. You wouldn't buy a car without test-driving it first, and the same should be true for TMS. Use this period to evaluate if the software aligns with your needs.

Taking a demo of a TMS platform is the best way to get a feel for how it works and to see if it is right for your organization. Most TMS vendors offer free trials, so you can take your time and try out different platforms before you commit to a paid subscription.

When taking a demo, be sure to focus on the features that are most important to you. For example, if you need a platform that offers a variety of pre-made training content, be sure to try out the platform's content library. 

If you need a platform that allows you to create your training courses, try out the platform's course creation tools. It would help if you also took some time to explore the platform's user interface and navigation. Make sure that the platform is easy to use for both administrators and learners.

Here are some tips for taking a demo of a TMS platform:

  • Create a list of Your Needs and Requirements: Before taking demos, create a list of your needs and requirements for a TMS platform. This will help you to focus on the features that are most important to you.
  • Invite Other Stakeholders: Consider inviting other stakeholders, such as training managers and learners, to participate in the demo process. This will help you get various perspectives on the different platforms.
  • Take Your Time: Take your time with a decision. Take the time to test different platforms and compare their features and functionality.
  • Ask Questions: If you have questions about the platform, ask the software vendor. They should be able to answer your questions and help you choose the right platform for your organization.


Selecting the best Training Management Software for your organization is a significant decision. It impacts the effectiveness of your training programs and your team's performance. When selecting a TMS platform, it's essential to consider not only the immediate training needs but also your organization's long-term goals and scalability requirements. By considering the factors mentioned above, conducting thorough research, and opting for a demo you can ensure that you make a choice that brings value and efficiency to your training processes.

Training Management Software (TMS) solutions, such as Edstellar, help organizations create and deliver effective employee training programs. Edstellar offers a variety of features that make it a good choice for organizations of all sizes.

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Pete Ford

Pete Ford is a corporate training specialist with over 15 years of experience. His expertise lies in training methodologies, employee engagement, and performance improvement. Pete has a proven track record of developing and implementing effective training programs that enhance employee skills and productivity. His writings provide valuable insights into the world of corporate training, offering readers practical advice on how to design and deliver impactful training programs. His deep understanding of training dynamics makes him a trusted voice in the field.

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